Accounting Assistant II

MINIMUM QUALIFICATION REQUIREMENTS

JOB QUALIFICATIONS:

  1. Experience with and knowledge of Global Shop or similar manufacturing operating systems (MAS100, SAGE100, etc.)
  2. Detail-oriented, self-starter with the ability to keep up with a fast-paced environment.
  3. Advanced knowledge of Excel, Word, and other MS software.
  4. Must be a problem solver and a team player.
  5. Must possess a positive work attitude.
  6. Strong written and verbal communication skills.
  7. Must possess a friendly and courteous telephone manner.
  8. Knowledge of a multiline phone system.
  9. Willing to learn new systems and processes.

PHYSICAL REQUIREMENTS: Ability to communicate in both oral and written form, ability to see and hear other personnel and/or objects, ability to travel within and outside the facility, capability of using a multiline telephone system and a computer keyboard.  The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer or other device.

ENVIRONMENTAL CONDITIONS

Within the facility, normal office conditions with a well-lighted work area and excellent ventilation.  Moderate noise from office equipment (copiers, printers, etc.) and minor distractions from conversation (telephone and general office).

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The primary function of this position is to provide support to the Controller by assisting with inventory, AR/AP, collections, general ledger and administrative support.

ESSENTIAL FUNCTIONS:

  1. Mail billing statements to customers.
  2. Track accounts receivables on a weekly basis
  3. Reach out to customers to follow up on overdue payments.
  4. Provide update to Controller as to status of all outstanding overdue accounts (generate AP/AR aging reports)
  5. Process cash receipts daily.
  6. Set up new Vendors in the GS system, and obtain appropriate paperwork, including insurance verifications and w-9’s
  7. Checks statements from suppliers against invoices received.
  8. Verify statements/invoices received against PO’s as provided. Ensure that amounts match those provided, and/or research and resolve any discrepancies.
  9. Process check payments for all goods and services.
  10. Review and verify approval for all non-PO invoices.
  11. Enter all payments into the Global Shop system
  12. Print, sort and mail all payments to vendors
  13. Assist customers as needed with AR and/or AP questions. Resolve any concerns or discrepancies.
  14. Make bank runs AND other errands as needed.
  15. MUST Understand three-way matching.

ADDITIONAL RESPONSIBILITIES:

  1. Experience with and knowledge of Global Shop or similar manufacturing operating systems (MAS100, SAGE100, etc.)
  2. Detail-oriented, self-starter with the ability to keep up with a fast-paced environment.
  3. Advanced knowledge of Excel, Word, and other MS software.
  4. Must be a problem solver and a team player.
  5. Must possess a positive work attitude.
  6. Strong written and verbal communication skills.
  7. Must possess a friendly and courteous telephone manner.
  8. Knowledge of a multiline phone system.
  9. Willing to learn new systems and processes.
Job Category: sales
Job Type: Full Time
Job Location: san diego

Apply for this position

Thank you for seeking a position with our company. It is important that you fully and accurately complete this form yourself. Falsification of information may result in termination.

Disflo Corporation is an Equal Opportunity Employer
We consider applicants for all positions without regard for race, religion, color, age, gender, national origin, marital status, sexual orientation, disability, gender identify or any other categories protected by law. Information provided on this application will not be used for any discriminatory purpose.

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